Under GDPR, you must tell people when a third-party service processes their personal data. Since Connie helps you manage signed documents, we act as your data processor.
Privacy Policy Insert (Template)
You can copy and paste the section below into your Privacy Policy and adapt it to your needs:
Use of Connie (eSign and Document Management Platform)
We use Connie ApS (“Connie”) to manage our electronic signatures and document workflows. When you sign a document through Connie, your personal data (such as your name, email address, IP address, signature, and the document itself) will be processed for the purpose of completing and managing the agreement.
Connie acts as our data processor, and processes personal data on our behalf in compliance with the EU General Data Protection Regulation (GDPR). All data is hosted securely in Denmark.
For more information on how Connie processes signer data, please see Connie’s Privacy Statement for Signers: https://getconnie.com/privacy-statement-signers.
How to Adapt This Section
When adding Connie to your Privacy Policy, we recommend that you:
List the types of data you collect with Connie – For example:
Names and contact details (email, phone number)
The signed documents themselves (which may contain personal or business information)
Metadata such as time of signing, device, or IP address
Explain why you collect this data – Common reasons include:
To execute contracts with customers, partners, or employees
To verify the identity of signers
To comply with legal or regulatory requirements
State your retention policy – Clarify how long you keep signed documents (e.g. until the contract expires, or as required by law).
Contract Clause Template
If you use contracts (like a Data Processing Agreement or Service Agreement), you may also want to reference Connie as a sub-processor. Here’s a simple clause you can adapt:
Sub-processors
The Customer acknowledges and agrees that [Your Company] may engage third-party service providers to support the delivery of its services. In particular, [Your Company] uses Connie ApS (“Connie”) for electronic signatures and document management. Connie processes personal data on behalf of [Your Company] in compliance with the EU General Data Protection Regulation (GDPR), with all data hosted in Denmark.
By adding Connie to your Privacy Policy and contracts, you’ll ensure full transparency and keep your compliance in check.
Disclaimer
Connie is not a law firm, and this information is provided for general guidance only. It does not constitute legal advice. You should consult with a qualified legal professional to ensure your Privacy Policy and contracts meet your specific legal and regulatory requirements.